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AEHDA Gender Policy


AEHDA Gender Policy

The AEHDA is committed to promoting gender equality and empowering women and marginalized groups within its programs and operations. This Gender Policy aims to ensure that all activities are gender-sensitive, recognizing the unique challenges faced by women and girls in Afghanistan.

Objectives:

  1. Promote Gender Equality: AEHDA aims to eliminate discrimination and promote equal opportunities for all genders, ensuring that women have access to education, healthcare, and livelihood opportunities.

  2. Empower Women and Girls: The organization prioritizes initiatives that empower women and girls, providing them with the skills, resources, and support needed to thrive in their communities.

  3. Integrate Gender Perspectives: AEHDA seeks to integrate gender considerations into all program planning, implementation, and evaluation, ensuring that the voices and needs of women are represented in decision-making processes.

  4. Strengthen Capacity: The organization will enhance its staff’s understanding of gender issues through training and capacity-building programs, equipping them to implement gender-sensitive approaches in their work.

Implementation Strategies:

  • Conduct gender analysis in project design and implementation to identify and address specific barriers faced by women and girls.
  • Foster partnerships with local women’s organizations to enhance outreach and impact.
  • Establish mechanisms for monitoring and reporting on gender-related outcomes and challenges.

By embedding gender equality principles into its operations, AEHDA aims to contribute to a more equitable and just society in Afghanistan, where all individuals, regardless of gender, can participate fully in community development and decision-making processes.

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Created at: 2021-12-27 11:59 PM

AEHDA IT Policy


AEHDA IT Policy

Purpose:
The AEHDA IT Policy aims to establish guidelines for the effective and secure use of information technology resources within the organization, ensuring the integrity, confidentiality, and availability of data.

Objective:
The objective of the AEHDA IT Policy is to foster an environment that secures information within the Youth Health and Development community from threats against privacy, productivity, and reputation. This policy creates an effective, professional, legal, ethical, and equitable IT usage environment across AEHDA countrywide.

Scope:
This policy is binding on all AEHDA offices, including all incoming staff, contractors, or consultants who utilize AEHDA IT resources. It constitutes a minimum non-negotiable standard to be implemented in regional offices.

Key Components:

  1. Data Security:

    • Implement measures to protect sensitive data from unauthorized access, breaches, and cyber threats.
    • Regularly update software and systems to maintain security standards.

  2. Acceptable Use:

    • Define appropriate use of AEHDA’s IT resources, including computers, email, internet access, and social media.
    • Prohibit illegal activities, harassment, and sharing of confidential information.

  3. Access Control:

    • Limit access to sensitive information based on roles and responsibilities.
    • Require strong passwords and regular password changes for user accounts.

  4. Training and Awareness:

    • Provide ongoing training for staff on IT security best practices and data protection policies.
    • Promote awareness of potential cybersecurity threats, such as phishing and malware.

  5. Incident Response:

    • Establish procedures for reporting and responding to IT security incidents.
    • Conduct regular reviews and audits to assess compliance with the IT policy.

  6. Ownership and Implementation:

    • The policy is owned by the AEHDA Executive Director and will be implemented by Provincial Coordinators, Project Managers, and the respective IT Manager.
    • Regular meetings will be held to discuss policy implementation and address any challenges.

  7. Compliance and Monitoring:

    • Regular monitoring of IT resources to ensure compliance with this policy.
    • Non-compliance may result in disciplinary action, up to and including termination of employment or contract.

Implementation:
AEHDA’s IT policy will be communicated to all staff and reviewed regularly to adapt to technological changes and emerging threats, ensuring a secure and efficient IT environment that supports the organization's mission. By fostering a culture of accountability and security, AEHDA aims to protect its information assets and maintain the trust of the communities it serves.

 

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Created at: 2021-12-28 12:02 AM

AEHDA Beneficiary feedback policy


What is beneficiary accountability and why it is important to AEHDA

Accountability in this context means providing people with the opportunity to understand and influence the key decisions which are made during AEHDA work.

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Created at: 2021-12-28 12:28 AM

Procurement policy


AEHDA Procurement Policy

Purpose:
AEHDA’s Procurement Policy ensures that goods, services, and works are procured in a transparent, efficient, and cost-effective manner, aligned with organizational needs and donor requirements. This policy supports AEHDA’s commitment to ethical, accountable, and sustainable resource management, ensuring all procurement activities are conducted with integrity and fairness.

Key Principles:

  1. Transparency and Competition: AEHDA follows open and competitive bidding processes to achieve the best value, fostering fairness and accountability. Clear documentation of procurement steps is maintained for review and auditing.
  2. Value for Money: The organization prioritizes cost-effectiveness by considering both quality and cost when selecting suppliers, ensuring that AEHDA resources are used efficiently to maximize impact.
  3. Ethical Standards: AEHDA maintains a zero-tolerance approach to fraud, bribery, and corruption in procurement. Staff involved in procurement must adhere to the organization’s Code of Conduct and declare any potential conflicts of interest.

Procurement Process:
The process includes defining specifications, soliciting and evaluating bids, selecting suppliers, and maintaining procurement records. All purchases are categorized by threshold levels to determine the appropriate approval authority, with higher-value purchases requiring additional oversight by management or the board.

Supplier Selection and Evaluation:
AEHDA selects suppliers based on a combination of price, quality, capacity, and reliability. The organization aims to work with local suppliers whenever possible, supporting local economies and fostering sustainable development.

Monitoring and Compliance:
All procurement activities are regularly monitored and reviewed to ensure adherence to AEHDA’s policies, with audits conducted periodically to assess compliance and improve practices.

Conclusion:
AEHDA’s Procurement Policy ensures that organizational resources are managed effectively and responsibly. By following transparent, ethical, and accountable procurement practices, AEHDA upholds its commitment to donor expectations and organizational values, ultimately supporting efficient and impactful service delivery to Afghan communities.

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Created at: 2021-12-28 12:47 AM

HR policy AEHDA


AEHDA Human Resources (HR) Policy

Purpose:
AEHDA’s Human Resources (HR) Policy ensures fair, transparent, and effective management of its workforce, aligned with the organization’s mission to serve Afghan communities. The policy provides a framework for recruiting, developing, and retaining skilled personnel who are committed to AEHDA’s humanitarian values.

Key Principles:

  1. Equal Opportunity and Non-Discrimination: AEHDA offers equal employment opportunities regardless of gender, ethnicity, religion, or disability, fostering an inclusive work environment.
  2. Capacity Building: AEHDA invests in staff development through regular training, workshops, and professional growth opportunities to enhance skills, motivation, and performance.
  3. Employee Welfare and Safety: Ensuring a safe and supportive workplace, AEHDA provides access to mental health and psychosocial support, with policies in place for occupational safety and well-being.
  4. Performance Management: Regular performance appraisals are conducted to set clear expectations, recognize achievements, and address areas for improvement, promoting accountability and growth.

Recruitment and Selection:
AEHDA follows a transparent, merit-based recruitment process, ensuring that candidates align with the organization’s values and the requirements of each role. Clear job descriptions, fair assessments, and competitive compensation packages help attract talented individuals dedicated to AEHDA’s mission.

Code of Conduct:
All staff are expected to uphold AEHDA’s Code of Conduct, which includes principles of respect, integrity, and accountability in their professional interactions. Any breaches of conduct are addressed in accordance with AEHDA’s disciplinary procedures to maintain a respectful and ethical workplace.

Conclusion:
AEHDA’s HR Policy supports the organization’s goals by fostering a committed, skilled, and ethical workforce. Through these guidelines, AEHDA aims to empower its team to deliver quality services to Afghan communities while promoting a workplace rooted in respect, growth, and accountability.

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Created at: 2021-12-28 01:26 AM

Financial Policy


AEHDA Financial Policy

The Afghanistan Educational and Health Development Aids Organization (AEHDA) adheres to a comprehensive Financial Policy that ensures responsible management of resources, transparency, and accountability in all financial transactions. This policy is designed to support AEHDA's mission while maintaining the highest ethical standards in financial practices.

Objectives:

  1. Financial Integrity: AEHDA commits to maintaining accurate financial records and ensuring that all financial activities comply with relevant laws, regulations, and donor requirements.

  2. Transparency: The organization emphasizes transparency in its financial operations, promoting clear and open communication regarding financial matters to stakeholders, including donors, beneficiaries, and community members.

  3. Resource Allocation: AEHDA ensures that resources are allocated efficiently and effectively, prioritizing programs that align with its mission and objectives. Financial decisions are guided by thorough analysis and strategic planning.

  4. Budget Management: AEHDA develops annual budgets that reflect its strategic priorities. Regular monitoring and evaluation of budget performance are conducted to ensure accountability and to identify areas for improvement.

Implementation Strategies:

  • Establish robust internal control systems to safeguard assets and prevent fraud and misuse of funds.
  • Conduct regular financial audits by independent auditors to assess compliance and improve financial management practices.
  • Provide training and support to staff on financial management and reporting to enhance capacity and understanding of financial policies and procedures.

By implementing this Financial Policy, AEHDA aims to ensure the sustainability of its programs and services, fostering trust among stakeholders and enabling the organization to fulfill its commitment to the communities it serves in Afghanistan.

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Created at: 2022-01-30 02:50 PM

AEHDA M&E Policies and Procedures Manual


AEHDA Monitoring and Evaluation (M&E) Policy

Purpose:
The M&E policy aims to enhance AEHDA’s accountability, transparency, and effectiveness in delivering high-quality humanitarian assistance and development interventions. It establishes a structured approach to monitor, evaluate, and report on projects, ensuring they align with AEHDA’s mission, objectives, and strategic priorities.

Objectives:

  1. Assess Project Impact and Effectiveness: Measure progress and outcomes against predefined objectives to ensure goals are achieved and interventions remain relevant and effective.
  2. Improve Decision-Making: Provide evidence-based insights to inform planning, resource allocation, and policy formulation.
  3. Ensure Accountability: Uphold transparency and accountability to donors, stakeholders, and affected communities, reinforcing trust in AEHDA’s interventions.
  4. Promote Learning and Adaptation: Facilitate organizational learning and continuous improvement by identifying best practices and areas for growth.

M&E Principles:

  • Inclusivity: Engage affected communities in M&E activities to incorporate their perspectives, fostering ownership and relevance.
  • Data Quality and Integrity: Maintain high standards for data collection, ensuring accuracy, reliability, and timeliness.
  • Adaptability: Adjust M&E processes as needed to respond to emerging needs, challenges, or feedback from stakeholders.
  • Ethics and Confidentiality: Protect participant privacy, ensuring ethical practices in data collection, storage, and analysis.

M&E Process Overview:

  1. Planning: Establish M&E frameworks during project design with clear indicators, baselines, and targets aligned with AEHDA’s objectives.
  2. Data Collection: Utilize various methods, such as surveys, interviews, focus groups, and site visits, to gather quantitative and qualitative data regularly.
  3. Analysis and Reporting: Analyze collected data to evaluate performance and generate reports for internal review, stakeholders, and funding partners.
  4. Feedback Mechanisms: Incorporate community feedback into the M&E process, adapting interventions based on input from affected populations.
  5. Evaluation: Conduct mid-term and end-term evaluations to assess overall project success, sustainability, and lessons learned.

Roles and Responsibilities:

  • M&E Team: Oversees M&E policy implementation, ensuring data accuracy and ethical standards.
  • Project Managers: Integrate M&E activities in project cycles and report on progress.
  • Stakeholders and Beneficiaries: Provide feedback and participate in assessments to enhance project relevance and impact.

Review and Adaptation:
The M&E policy is reviewed biennially, incorporating lessons learned, emerging best practices, and stakeholder feedback to strengthen AEHDA’s program effectiveness.

This policy underscores AEHDA’s commitment to quality, learning, and continuous improvement, ensuring projects are impactful and aligned with the needs of Afghan communities.

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Created at: 2022-03-03 12:50 PM

Project Management Procedures Manual AEHDA-2021


Purpose of this Project Management Procedures Manual

This document is a general policy for AEHDA regarding result-oriented project management. This policy document sets out a normative framework for project management for AEHDA. It sets out the general principles, guidelines and protocols regarding project management AEHDAhas committed to follow. 

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Created at: 2022-03-03 01:37 PM

PSEA Policy


AEHDA Protection from Sexual Exploitation and Abuse (PSEA) Policy

Purpose:
AEHDA's Protection from Sexual Exploitation and Abuse (PSEA) Policy aims to prevent and respond to any incidents of sexual exploitation and abuse within its programs and operations. The policy underscores AEHDA’s commitment to safeguarding the dignity and rights of individuals, particularly vulnerable populations, in all activities.

Key Principles:

  1. Zero Tolerance: AEHDA maintains a strict zero-tolerance policy towards any form of sexual exploitation and abuse by staff, partners, or associated individuals. All allegations are taken seriously and investigated promptly.
  2. Safety and Dignity: The policy prioritizes the safety, dignity, and rights of affected individuals, ensuring that they are treated with respect and provided with necessary support services.
  3. Awareness and Training: Regular training on PSEA principles and procedures is mandatory for all staff, enabling them to understand their responsibilities and recognize abusive behavior.

Reporting Mechanisms:
AEHDA has established confidential reporting channels for individuals to safely report concerns or incidents of sexual exploitation and abuse. Staff and community members are encouraged to report any allegations without fear of retaliation, supported by AEHDA's Whistleblower Policy.

Investigation and Accountability:
All reported incidents will be thoroughly investigated by designated personnel in accordance with established protocols. Disciplinary actions, including termination of employment, may be taken against any staff member found to have violated the PSEA Policy.

Community Engagement:
AEHDA actively engages with the communities it serves to raise awareness about sexual exploitation and abuse, encouraging a culture of accountability and support for survivors.

Conclusion:
AEHDA’s PSEA Policy reflects its commitment to creating a safe and respectful environment for all individuals. By implementing robust preventive measures and clear reporting mechanisms, AEHDA strives to uphold the highest standards of integrity and protect those it serves from exploitation and abuse.

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Created at: 2023-12-14 05:49 PM

Warehouse Inventory Management Policy


AEHDA Warehouse Inventory Management Policy

Purpose:
The AEHDA Warehouse Inventory Management Policy establishes guidelines for the effective management of inventory within AEHDA's warehouses to ensure efficient storage, tracking, and distribution of supplies and materials.

Objective:
To maintain accurate records of inventory levels, prevent loss or damage of goods, and ensure timely availability of resources for program implementation.

Scope:
This policy applies to all AEHDA staff involved in inventory management, including warehouse personnel, project managers, and procurement officers.

Key Components:

  1. Inventory Tracking:

    • Implement a systematic approach to track inventory levels, including the use of inventory management software.
    • Conduct regular stock counts and reconciliations to ensure accuracy.

  2. Receiving and Storage:

    • Establish procedures for receiving, inspecting, and storing supplies to maintain quality and prevent damage.
    • Designate specific storage areas for different types of inventory to enhance organization.

  3. Distribution:

    • Define protocols for the distribution of inventory to ensure that resources are allocated based on project needs and priorities.
    • Maintain records of all inventory transactions, including distributions to projects and partners.

  4. Loss Prevention:

    • Implement measures to prevent theft, loss, or damage to inventory, including restricted access to warehouse areas.
    • Conduct regular audits to identify discrepancies and address potential issues.

  5. Reporting:

    • Require regular reporting of inventory status to the management team to inform decision-making and resource allocation.
    • Establish clear communication channels for reporting any issues related to inventory management.

  6. Training:

    • Provide training for staff on inventory management best practices and procedures to ensure compliance with the policy.

Implementation:
The AEHDA Warehouse Inventory Management Policy will be communicated to all relevant staff and reviewed periodically to adapt to changing needs and ensure continued effectiveness in managing inventory resources. By maintaining accurate and efficient inventory management, AEHDA aims to support its mission of delivering essential services effectively.

 

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Created at: 2023-12-14 05:52 PM

Sub-Partnerships Procedure


AEHDA Sub-Partnerships Procedure

The Afghanistan Educational and Health Development Aids Organization (AEHDA) recognizes the importance of collaboration and strategic partnerships to enhance its impact and reach within communities. This Sub-Partnerships Procedure outlines the framework for establishing, managing, and evaluating sub-partnerships with local and international organizations.

Purpose:

The purpose of this procedure is to ensure that sub-partnerships are aligned with AEHDA’s mission and strategic objectives, promoting effective implementation of programs while adhering to principles of transparency, accountability, and mutual benefit.

Objectives:

  1. Selection Process: AEHDA will establish clear criteria for selecting sub-partners, focusing on their expertise, capacity, and alignment with AEHDA’s values and goals. This includes conducting due diligence to assess the financial stability and reputation of potential partners.

  2. Agreement Framework: A formal sub-partnership agreement will be developed, outlining roles, responsibilities, expectations, and performance indicators. This agreement will ensure clarity and accountability for all parties involved.

  3. Capacity Building: AEHDA is committed to strengthening the capabilities of its sub-partners through training and support, enabling them to effectively contribute to program goals and improve their operational efficiency.

  4. Monitoring and Evaluation: AEHDA will implement a systematic monitoring and evaluation process to assess the performance of sub-partners against agreed-upon objectives and indicators. Regular reviews will facilitate continuous improvement and informed decision-making.

Implementation Strategies:

  • Conduct orientation sessions for sub-partners to familiarize them with AEHDA’s policies, procedures, and operational standards.
  • Establish a communication protocol to ensure effective collaboration and information sharing between AEHDA and its sub-partners.
  • Provide feedback and support to sub-partners throughout the partnership duration to address challenges and enhance program effectiveness.

By following this Sub-Partnerships Procedure, AEHDA aims to foster collaborative relationships that amplify its impact, ensuring sustainable and inclusive development outcomes for the communities it serves in Afghanistan.

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Created at: 2023-12-14 05:54 PM

AEHDA Organization Anti-Fraud and Anti-Corruption Policy


AEHDA Anti-Fraud and Anti-Corruption Policy

Purpose:
AEHDA’s Anti-Fraud and Anti-Corruption Policy establishes a zero-tolerance approach to any form of fraud, bribery, or corruption within the organization. This policy is crucial to maintaining AEHDA’s integrity, ensuring ethical conduct, and fostering trust with the communities it serves, as well as with donors and partners.

Policy Statement and Scope:
AEHDA is committed to preventing, detecting, and responding to any fraudulent or corrupt activities. This policy applies to all staff, volunteers, and partners engaged in AEHDA operations. All employees are responsible for acting in accordance with AEHDA’s Code of Conduct and reporting any suspected incidents of fraud or corruption.

Preventive Measures:

  1. Internal Controls: AEHDA has established strong internal controls, including checks and balances, segregation of duties, and regular audits to reduce risks.
  2. Awareness and Training: Regular training sessions on anti-fraud and anti-corruption are conducted to ensure that all staff understand their responsibilities and the organization’s zero-tolerance stance.
  3. Due Diligence: AEHDA conducts thorough background checks on all employees, suppliers, and partners to identify and mitigate potential risks.

Reporting and Investigation:
AEHDA encourages staff to report suspected fraud or corruption through established reporting channels, ensuring confidentiality and protection from retaliation under the Whistleblower Policy. All reports are investigated promptly and thoroughly by a designated Compliance Committee, with corrective actions taken when necessary.

Conclusion:
AEHDA’s Anti-Fraud and Anti-Corruption Policy reinforces its commitment to ethical and transparent operations. By upholding high standards of accountability, AEHDA ensures responsible management of resources and preserves trust within its communities, ultimately supporting its mission to serve Afghanistan with integrity and effectiveness

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Created at: 2023-12-14 06:22 PM

Child Protection Policy


AEHDA Sub-Partnerships Procedure

The Afghanistan Educational and Health Development Aids Organization (AEHDA) recognizes the importance of collaboration and strategic partnerships to enhance its impact and reach within communities. This Sub-Partnerships Procedure outlines the framework for establishing, managing, and evaluating sub-partnerships with local and international organizations.

Purpose:

The purpose of this procedure is to ensure that sub-partnerships are aligned with AEHDA’s mission and strategic objectives, promoting effective implementation of programs while adhering to principles of transparency, accountability, and mutual benefit.

Objectives:

  1. Selection Process: AEHDA will establish clear criteria for selecting sub-partners, focusing on their expertise, capacity, and alignment with AEHDA’s values and goals. This includes conducting due diligence to assess the financial stability and reputation of potential partners.

  2. Agreement Framework: A formal sub-partnership agreement will be developed, outlining roles, responsibilities, expectations, and performance indicators. This agreement will ensure clarity and accountability for all parties involved.

  3. Capacity Building: AEHDA is committed to strengthening the capabilities of its sub-partners through training and support, enabling them to effectively contribute to program goals and improve their operational efficiency.

  4. Monitoring and Evaluation: AEHDA will implement a systematic monitoring and evaluation process to assess the performance of sub-partners against agreed-upon objectives and indicators. Regular reviews will facilitate continuous improvement and informed decision-making.

Implementation Strategies:

  • Conduct orientation sessions for sub-partners to familiarize them with AEHDA’s policies, procedures, and operational standards.
  • Establish a communication protocol to ensure effective collaboration and information sharing between AEHDA and its sub-partners.
  • Provide feedback and support to sub-partners throughout the partnership duration to address challenges and enhance program effectiveness.

By following this Sub-Partnerships Procedure, AEHDA aims to foster collaborative relationships that amplify its impact, ensuring sustainable and inclusive development outcomes for the communities it serves in Afghanistan.

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Created at: 2023-12-16 05:26 PM

Security and Safety Policy


AEHDA Security and Safety Policy

The Afghanistan Educational and Health Development Aids Organization (AEHDA) is dedicated to ensuring the safety and security of its staff, beneficiaries, and resources while operating in a complex and often challenging environment. This Security and Safety Policy outlines the organization's commitment to safeguarding individuals and assets against potential risks and threats.

Purpose:

The purpose of this Security and Safety Policy is to establish a framework for managing security risks associated with AEHDA’s operations. It aims to protect the well-being of all personnel, ensure continuity of operations, and maintain the integrity of the organization. By implementing this policy, AEHDA seeks to create a safe working environment that enhances its ability to deliver services effectively and protect the communities it serves.

Objectives:

  1. Risk Assessment: AEHDA conducts regular risk assessments to identify potential threats and vulnerabilities in its operating areas, enabling informed decision-making regarding security measures and protocols.

  2. Safety of Personnel: The organization prioritizes the safety and well-being of its staff and volunteers by providing comprehensive training on security awareness, emergency response, and personal safety practices.

  3. Emergency Preparedness: AEHDA establishes clear procedures for emergency situations, including evacuation plans, communication protocols, and first aid training, ensuring all personnel are equipped to respond effectively.

  4. Collaboration with Local Authorities: AEHDA actively engages with local authorities and community leaders to foster relationships that enhance security and promote a safe operating environment.

Implementation Strategies:

  • Develop and disseminate security guidelines and standard operating procedures (SOPs) for all staff to follow, tailored to the specific risks of each operational area.
  • Monitor the security situation continuously and adapt policies as necessary to respond to changing conditions.
  • Establish a reporting system for security incidents, ensuring timely communication and appropriate follow-up actions.

By implementing this Security and Safety Policy, AEHDA aims to create a secure environment that allows it to effectively carry out its mission while minimizing risks to its staff and beneficiaries in Afghanistan.

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Created at: 2023-12-16 11:13 PM

AAP Policy


AEHDA Accountability to Affected Populations (AAP) Policy

Purpose:
AEHDA’s Accountability to Affected Populations (AAP) Policy aims to ensure that the organization remains responsive, transparent, and inclusive in all its interactions with Afghan communities. The policy emphasizes AEHDA's commitment to uphold the dignity, rights, and priorities of those it serves, making sure their voices guide the design, implementation, and evaluation of AEHDA’s interventions.

Guiding Principles:

  1. Transparency and Communication: AEHDA shares relevant information with communities to foster understanding and trust, detailing project goals, timelines, and expected outcomes.
  2. Inclusive Participation: Engaging all community members, especially women and vulnerable groups, in meaningful dialogues and decision-making processes to enhance relevance and community ownership.
  3. Responsiveness and Feedback Mechanisms: Establishing accessible feedback channels where communities can share concerns, suggestions, or complaints, ensuring timely and appropriate responses from AEHDA.
  4. Continuous Improvement: Incorporating community feedback into project assessments and adjustments, fostering an organizational culture of learning and improvement.

Implementation Approach:
AEHDA trains staff in AAP principles and practices, establishing monitoring tools and regularly reviewing community feedback to align services with community needs and values. Accountability is integrated into all phases of AEHDA projects, with dedicated resources for communication and feedback management.

Conclusion:
AEHDA’s AAP Policy underscores a commitment to ethical service delivery, ensuring that Afghan communities have a respected role in the humanitarian process. This policy enables AEHDA to deliver high-impact, community-centered support that builds trust, empowers individuals, and enhances the quality of life for affected populations.

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Created at: 2024-01-01 04:41 PM